Multi-function printers or MFPs can copy and print documents. You may be familiar with its other names. They are also called photocopiers, Xerox machines, or simply copiers.
MFPs are perfect
for small and large businesses, allowing you to print several documents no
matter your workload. On top of that, they’re incredibly energy and space-efficient,
replacing regular printers with a single machine. But how can you find the most
suitable MFP for your needs? Here’s a quick buying guide if you’re in the
market for a multi-function printer:
1.
Check out all its
functions.
A printer has one
core function: to print. But multifunction
printers come with a host of additional features, hence the name.
Look for MFPs that
can scan, copy, print, fax, and email documents all in one. Some printers can
even function as standalone copiers or scan files over a network connection.
Meanwhile, others may have automatic feeders that are compatible with
legal-sized pages and double-sided documents.
2.
Consider its ease
of use.
If this is your
first time buying an MFP, you may have trouble navigating through its different
functions. It would be best to find a printer that requires minimal training
for you to understand its features, making it more accessible for all your
employees.
Luckily,
industry-leading brands that produce MFPs incorporate various ease-of-use
features into their machines. Some may come with color touchscreens, several
USB ports, large-volume output bins, and automatic 2-sided printing.
3.
Look for MFPs that
can integrate with your existing network.
MFPs can replace
your inkjet or laser printers in the workplace, allowing each team to rely on a
single device. However, integrating it with your existing system may be
troublesome when the printer lacks the proper capabilities.
In this case,
consider buying an MFP with wireless connectivity. This way, you can connect it
to a network without needing any additional cables and power cords.
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